Executive Assistant to Division VP II

JOB DESCRIPTION AND/OR DUTIES

1. Provide assistance and advice to staff on administrative issues.

 

2. Provide overall administrative support to Division Vice President, Division Deputy and/or Research Program Director., including maintaining informational databases and files, managing calendar and assisting with time management and prioritization of tasks.

 

3. Create and tailor presentations, documents and correspondence to meet the division’s specific goals.

 

4. Make extensive national and international travel arrangements, including orders and security clearances and prepare expense vouchers.

 

5. Plan and organize logistics for conferences and other major events. Ensure that all details are taken care of including; meals/refreshments, conference room set-up, audio-visual equipment, hotel and travel arrangements for guests, honorariums, expenses, and appropriate administrative support during the event.

 

6. Prepare and maintain documents for electronic publication.

 

7. Answer and screen phone calls and may interface with and handle the needs of many high-level individuals including, foreign dignitaries, flag officers, and corporate management staff.

 

8. Provide direction to division administrative assistants when needed and ensure production standards and administrative procedures are followed.

 

9. Perform other duties as assigned.

JOB REQUIREMENTS

1. Education:  Bachelor's degree or equivalent work experience/instruction (i.e. specialized administrative training/work).

 

2. Experience:  Minimum of 5 years' high level administrative experience, including conference planning.

 

3. Skills:  Microsoft Office; strong oral and written communication skills, organizational skills and technical skills (including graphics); detail oriented; minimum 60 wpm typing; knowledge of Naval and Marine Corps terminology; ability to work under pressure and complete a wide variety of assignments with little or no supervision while showing tact and initiative; ability to anticipate and solve problems; flexibility in dealing with changing priorities and willingness to work extra hours when needed. In depth knowledge of CNA policies and procedures is a plus or ability to learn them quickly.

4. Remote/Hybrid Work Eligibility: This position is eligible for telecommuting or hybrid work arrangements at the discretion of the Supervisor. Employees may be required to work at CNA headquarters or other work locations resulting in changes to the scheduled telecommuting or hybrid work arrangements.

5. Other: Ability to obtain and maintain a security clearance 

CNA follows a broad band compensation framework that considers a range of criteria in making compensation decisions including but not limited to skill sets; experience; degree, certifications, other business and organizational needs. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $80K - $85K. Please visit the following link for benefits information 

***Voluntary (but highly desired) document***
Please include a personal statement as part of your application. A personal statement is a chance for us to get to know you. The statement is your opportunity to share your goals, interests, influences and show us that you will be a valuable asset to our organization. Please click here for personal statement guidelines – Click here
Personal statements will not be used as an elimination criteria for this position. They will only be used to enhance a candidate’s application

CNA is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service and protected veterans, or other non-merit based factors. In addition to federal legal requirements, CNA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. These protections extend to all terms and conditions of employment, including recruiting and hiring practices, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training and career development programs. For more information about EEO protections, please view the EEO is the law posters here: "EEO is the Law" Poster; "EEO is the Law" Poster Supplement. The pay transparency policy is available here: Pay Transparency Nondiscrimination Poster. To be considered for hire, all individuals applying for positions with CNA are subject to a background investigation. For positions requiring access to classified information, U.S. citizenship is required. Individuals will also be subject to an additional government background investigation, and continued employment eligibility is contingent upon the ability to obtain and maintain an active security clearance.