Research Publications Group - Publications Coordinator

CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America Req #569
Tuesday, November 14, 2023


Manage editorial calendar and workflow; proofread and review formatting of research reports and other documents. Update, maintain, and troubleshoot problems with CNA templates.

CNA fosters an inclusive culture that values diverse backgrounds and perspectives. Our flexible and engaging work environment encourages iterative and creative collaboration at every stage of the problem solving process. Our employees are committed to helping clients develop effective solutions to better manage their programs through scientific, data-driven approaches. We are looking for creative and innovative individuals to help carry out our mission.


  1. Monitor and assign editing and other requests from authors; adjust and update schedule as needed. Track workflow from request to completion, ensuring deadlines are met and workload is spread evenly. Track monthly, quarterly, and annual volume of workload.
  2. Review documents for proper formatting (typefaces, spacing, alignment, etc.); correct or flag errors as needed. Documents may be MS Word, MS PowerPoint, Adobe PDF, InDesign, or other file types, including online layout.
  3. Proofread documents to ensure accuracy.
  4. Maintain and update MS Word and PowerPoint templates.
  5. Keep abreast of trends in publishing software and digital deliverable platforms. Develop new skills as needed to help CNA use emerging technologies to its advantage.
  6. Troubleshoot formatting issues and ensure correct and consistent usage of templates, tables, styles, and layouts.
  7. Conduct training for authors, admins, and others using MS Word and PowerPoint templates.
  8. Review graphics for completeness and clarity.
  9. Check images and credit/source lines for copyright clearance.
  10. Follow standards of quality and style directed by CNA and its sponsors.
  11. Perform other duties as assigned.



1. Education: Bachelor’s degree in journalism, communications, or a related field, or equivalent combination of education and work experience. Graduate work or certification in publishing a plus.

2. Experience: Minimum of 2 years experience proofreading and format reviewing in a professional or academic environment, preferably working on research or technical material.


3. Skills:

  • Working knowledge of publication layout and design (print and digital).
  • Functional command of Standard English grammar, punctuation, and style.
  • Advanced knowledge of template, styles, and layout features of Word, PowerPoint, and Acrobat Pro.
  • Working knowledge of Excel and Adobe InDesign/InCopy.
  • Willingness and ability to learn and use additional software programs, including Teams, EndNote, and SharePoint.
  • Extreme attention to detail.
  • Strong time management skills.
  • Flexibility to adapt to changing priorities and meet deadlines.
  • Effective verbal and written communication skills, including presentation skills.
  • Ability to work effectively with direction and some supervision.
  • Ability to work both independently and as part of a team.


4. Other: Ability to obtain and maintain an Active Secret Security Clearance required. Active Secret Security Clearance upon hire preferred.


5. Remote/Hybrid Work Eligibility: This position is eligible for telecommuting or hybrid work arrangements at the discretion of the Supervisor. Employees may be required to work at CNA headquarters or other work locations resulting in changes to the scheduled telecommuting or hybrid work arrangements. 


***Voluntary (but highly desired) document***
Please include a personal statement as part of your application. A personal statement is a chance for us to get to know you. The statement is your opportunity to share your goals, interests, influences and show us that you will be a valuable asset to our organization. Please click here for personal statement guidelines – Click here
Personal statements will not be used as an elimination criteria for this position. They will only be used to enhance a candidate’s application

CNA is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service and protected veterans, or other non-merit based factors. In addition to federal legal requirements, CNA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. These protections extend to all terms and conditions of employment, including recruiting and hiring practices, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training and career development programs. For more information about EEO protections, please view the EEO is the law posters here: "EEO is the Law" Poster""EEO Poster Supplement". The pay transparency policy is available here: Pay Transparency Nondiscrimination Poster. To be considered for hire, all individuals applying for positions with CNA are subject to a background investigation. For positions requiring access to classified information, U.S. citizenship is required. Individuals will also be subject to an additional government background investigation, and continued employment eligibility is contingent upon the ability to obtain and maintain an active security clearance.

Other details

  • Job Family Communications/Marketing/PR
  • Job Function Career Path III - Professional
  • Pay Type Salary
  • Employment Indicator (none)
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  • CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America