Superior Court - Courthouse - Lead Scheduling Clerk

Superior Court, 715 S. Calhoun St, Fort Wayne, Indiana, United States of America Req #108
Thursday, March 21, 2024
Your application is the primary tool we use to evaluate your qualifications for the posted position. Be sure to accurately and completely fill out the application in its entirety. You may attach a resume, but you are not required to do so. Be sure to save your application when you have completed the process and click on the submit button to send the application to us. If you are applying for more than one position with the County, you will need to complete and submit a separate application for each of the positions for which you wish to apply. You will receive an e-mail notification that your application has been received. Due to the large number of applications the County receives on a daily basis, no other communication will be made until such time that the Department makes a decision on which applicants they wish to interview.

Thank you and good luck with your job search! 

Allen County

Job Descriptions





Department: Superior Court                                                            FLSA Status: Non-exempt

Classification/Level: B3                                                                  Date:  5/2023

Under the direction of the Administrative Judge of Criminal Division, the Central Scheduling Coordinator is responsible for coordinating the schedules of three felony judges and one felony magistrate for Allen Superior Court, as well as making criminal case entries, assisting with jury trial planning, fielding calls, emails and office visitors and posting and generating daily, weekly and monthly criminal calendars.        This position is covered under the Superior Court Employee Handbook.  This is an employee-at-will position.




  • Responsible for scheduling all felony hearings, motions, bench trials and jury trials for Superior Court Felony Division’s three judges and one magistrate.
  • Inputs all criminal entries from case files following court hearings, obtains warrant list from Sheriff’s Department, produces case summaries and communicates to Court Services Specialist the need for interpreters.
  • Responds to multiple criminal case related issues from judges, magistrates, private bar, public defenders, prosecutors, other court staff and the general public. 
  • Accepts, reviews and processes criminal case filings.
  • Monitors and processes motions and written appearances and updates Drug Court files 
  • Responsible for cross-training other felony court staff in all aspects of criminal scheduling and attends software application training as required.
  • Develops training guides for scheduling and case management systems and conducts staff training.
  • Prepares, posts, and distributes daily Criminal Division calendars.
  • Generates comprehensive hearing and trial court calendars for court administrative office, jury staff and the Sheriff’s Department.
  • Coordinates updated jury trial data and directly and promptly communicates with the jury administration office.
  • Responsible for tracking and locating case files not available in court.
  • Performs all other duties as assigned, including overtime as required.




  • High School Diploma or GED and some Paralegal, Corrections, or Court related experience
  • Paralegal Degree preferred
  • Knowledge of Criminal Justice System, including Indiana Criminal Code, local statutes, jury and trial policies and procedures and legal terminology
  • Knowledge of Jury System, in order to assist jury administration staff, attorneys and the general public with jury related issues
  • Ability to develop training manuals for scheduling and case management applications, as well as conduct staff training
  • Ability to assist Court Reporters, Judicial Assistants, other governmental agencies and the general public with case management processes


REQUIREMENTS: (continued)


  • Strong computer skills in order to use Microsoft Office, Odyssey Case Management System and other job related software
  • Knowledge and familiarity with electronic document production and submission techniques
  • Strong attention to detail and accuracy
  • Ability to type at least 40 WPM




The Central Scheduling Coordinator performs work that is moderately complex when scheduling hearings, motions, bench trials, and jury trials, as well as responding to criminal case related issues.  Understanding of the Criminal Justice System, Indiana Code, local statues, jury and trial policies and procedures, and legal terminology is required to accept, review, process and input criminal case filings.




The Central Scheduling Coordinator makes choices and takes action when developing scheduling and case management training guides and conducting accompanying staff training. Work is reviewed upon completion for compliance with procedural requirements.




The Central Scheduling Coordinator maintains frequent contact with other County employees, attorneys, government and non-governmental agencies and the public when conducting scheduling, assisting with jury administration and responding to criminal case issues.




The Central Scheduling Coordinator works in an office setting with frequent sitting and the ability to move about freely.  Some lifting of up to forty pounds, bending, pushing/pulling loads, reaching over head, monitoring equipment and proofreading is required and frequent typing and detailed inspection exists.  The Central Scheduling Coordinator performs work that required very frequent attention to detail.  Some noise is to be expected.









Administrative Judge of Criminal Division



8:00 am – 4:30 pm; 37.5 hours/week; overtime as required










We are an Equal Opportunity Employer (EEO). Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

Other details

  • Pay Type Hourly
  • Min Hiring Rate $19.74
Location on Google Maps
  • Superior Court, 715 S. Calhoun St, Fort Wayne, Indiana, United States of America