TRC 1000x200

TRC- Allied Clerk - Program Admin - Part Time

75 Jones and Gifford Ave, Jamestown, NY 14701, USA Req #5932
Wednesday, November 8, 2023
The Resource Center has been providing services to persons with disabilities in the Chautauqua County area since 1958. From our humble beginnings as a gathering of parents and concerned citizens who wanted to provide educational and training opportunities for persons with developmental and intellectual disabilities, The Resource Center has grown into a comprehensive agency providing services to thousands of persons with all types and levels of disabilities.
 
The Resource Center is the largest non-governmental employer in Chautauqua County with more than 1,300 employees on its payroll.
 
The mission of The Resource Center is to support individuals with disabilities and other challenges in achieving maximum independence, contributing to their community, experiencing lifelong growth, and enjoying quality of life.

IMAGING/MAIL CLERK - JOB DESCRIPTION 

RESPONSIBLE TO: Executive Assistant 

FUNCTION: Responsible for performing the imaging and mail processing functions for The Resource Center’s facilities. Provides coverage to Administrative Offices Reception Desk, as needed or assigned.

SPECIFIC DUTIES:

 

  1.  Responsible for agency-wide imaging duties in a cost-effective and efficient manner, including but not limited to:
    1. Photocopying,
    2. Collating,
    3. Assembling,
    4. Binding ,
    5. Communicating with agency-wide staff regarding copying requirements,
    6. Prioritization of imaging jobs, in conjunction with supervisor or designee,
    7. Maintaining inventory of a variety of departmental forms, training materials and other manuals and documents,
    8. Distribution of finished product to customer(s).
  2. Duplicates, collates and assembles special project manuals and/or handouts on an agency-wide basis, including but not limited to:
    1. Human Resources and Recruitment -insurance packets, Pre-Hire packets, Job applications, etc.
    2. D&T- All forms for clinic and School-Based Health Clinic (SBHC) usage.
    3. QA/QI- copy and collate monthly packets.
    4. Public Relations/Marketing - Copy, stuffing and distribution of mass mailings for Special Events and other TRC sponsored events/public relations/marketing activities.
    5. Agency-Wide Policies and Procedures, OPWDD Incident Reporting Manual, and other manual distributions and all general information distributions (i.e. Employee Roster, Agency Phone Listings, as requested.
    6. Agency Outcomes Projects as assigned.
  3. Responsible for Agency mail and postage duties, including but not limited to:
    1. Handles and manages postage of all outgoing Agency mail,
    2. Ensures upkeep of postage equipment and adequate postage availability.
  4. Performs routine upkeep of machines, maintains necessary records, and ensures adequate inventory of supplies for imaging units and the postage equipment. Enters related requisition(s) in ARM for proper approval(s).
  5. Arranges repairs and routine maintenance of imaging room equipment with the MIS Department.
  6. Performs switchboard/reception coverage as needed, providing coverage for lunch and other breaks and vacations for the Administrative Office Reception area. Duties include, but are not limited to:
    1. Answers and routes calls,
    2. Greets, monitors and directs visitors coming to the Administrative Offices at the Dunham Avenue secure building site, linking them with appropriate assistance as needed,
    3. Sorts U.S. and interoffice mail for the entire agency.
  7. Assist Scanning Department with scanning prep during Imaging/Mail Room downtime.
  8. Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Must possess strong organizational skills, including the ability to effectively manage multiple projects in an efficient and timely manner. Excellent communication skills, including the ability to deal effectively with others both within and outside of the organization. Sound judgment, including an ability and willingness to work with minimal supervision, and strong adherence to the principles of confidentiality. Basic office administration and clerical skills. Physical condition or reasonable accommodation(s) commensurate with the demands of the job, including the ability to lift, is essential.
 

MINIMUM QUALIFICATIONS: High School Diploma or GED plus one (1) year of experience in an office setting.


Revision Date: 05/31/2019 Executive Support
 

THE RESOURCE CENTER Grade 7, Non-Exempt PTO/CAT: 3

 

The Resource Center is an equal employment opportunity employer and will not discriminate on the basis of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status, citizenship status, military status, domestic violence status, predisposing genetic characteristics or genetic information, physical or mental disability, any other category protected by law, or any other non-job related characteristic. As needed, The Resource Center will provide reasonable accommodations for disabilities to employees and applicants whenever such accommodation would not create an undue hardship or a safety concern in the conduct of TRC’s operations.

Other details

  • Job Family TRC - Active - PFL/DBL Eligible
  • Pay Type Hourly
  • Hiring Rate $15.00
Location on Google Maps
  • 75 Jones and Gifford Ave, Jamestown, NY 14701, USA