Insurance Risk Management Specialist, Boston Corporate Office - Hybrid / Boston, MA

General Statement of Duties:  Work independently and within a team on special, non-recurring and ongoing projects with Risk Management team.

Supervision Received:  Reports to Vice President of Risk Management in Boston, MA corporate office

FLSA status: Exempt

Essential Functions of the Position: (Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class.)

Insurance:

• Management of master property and liability insurance program consisting of approximately 160 residential apartment communities. 
• Assist with annual insurance renewal process including completing Insurance Applications, allocation of insurance premiums, establishing insurance budgets and other financial analyses.
• Respond to questions on insurance coverages and requests for documentation from property team members (including company vehicles).
• Maintain Statement of Values for the portfolios.
• Maintain insurance policies, endorsements and schedules. 
• Review, approve and maintain insurance invoices.
• Coordinate responses to loss control visits from insurance carriers and submit prior to deadlines
• Obtain/Maintain current Certificates of Insurance from Third Party managed property owners and from uniformed security officer vendors at our properties
• Review Certificates of Insurance from Vendors in Beacon Help
• Maintain Certificates of Insurance for properties (and leased equipment) for lenders, agencies, etc. and respond to requests. 
• Conduct insurance related trainings as requested.

Other:

Management company initiatives not limited to Outsourcing of Certificates of Insurance

Develop and implement risk management practices

Attend insurance-related meetings, insurance-industry trainings/webinars

Respond to requests/questions in a timely manner

Maintain Open Items List

Assist team members with other initiatives from own department and other departments

Position requires scanning, emailing, copying, saving, filing, processing of letters/ correspondence, planning meetings/trainings including sending Outlook invitations, and arranging video-conferencing and conference rooms, Yardi input, document management and assisting with completion of specially assigned projects.

Types and designs general correspondences, memos, reports, charts, tables, graphs, spreadsheets, PowerPoint presentations, etc. using Microsoft Office.

Minimum Qualifications:

Education:  Associates degree or equivalent experience (property management, business management, or insurance experience desirable) and insurance industry courses

Qualifications, Abilities and Skills:  Commercial Property and Liability Insurance experience preferred.  Ability to work in a fast-paced environment where priorities change daily and multi-task.  Strong organizational skills and detail-oriented as accuracy is vital.  Project management skills required and deadline driven. Ability to work autonomously with very little supervision.     Familiarity with real estate/property management/property and liability industry a plus. Advanced proficiency with Microsoft Applications including Excel, Outlook, PowerPoint and Word.  Basic proficiency with Yardi a plus. Fluent in English. Basic math skills required for budget preparations.  Strong oral and written communication skills.  Highly organized and detail oriented.  Demonstrates strong initiative and high-level of professionalism. Ability to enforce and adhere to company policies, rules and regulations.  Fosters positive, active and collaborative relationships at all levels throughout the organization and with associated agencies.   Maintains extreme confidentiality of all corporate, personnel and research matters. 

Beacon Core Competencies: 

Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.

Beacon Functional Job Competencies:

Communication, Quality, Interpersonal Skills, Personal Organization, Productivity, Computer Skills.