Payroll Specialist

Corporate Office - Boston, 2 Center Plaza, Boston, Massachusetts, United States of America Req #1546
Thursday, March 21, 2024

Payroll Specialist, Corporate Office - Boston, MA (Hybrid)


Beacon Communities is looking for a qualified Payroll Specialist to join our Corporate Human Resources team based out of Boston, Massachusetts! The Payroll Specialist is responsible for processing payroll and benefit-related transactions including internal reporting, and external compliance reporting. To be successful, a candidate should have experience in payroll processing, be able to work independently with limited supervision, and have excellent written and oral communication skills. 



  • Manage the end-to-end payroll process for multi-state weekly and bi-weekly payrolls, keeping with federal and state taxation, wage and hour and applicable regulations.
  • Investigate, validate, and resolve payroll discrepancies in a timely and professional manner.
  • Audit employee changes such as deductions, garnishments, pay rate changes, withholding changes, terminations, etc.
  • Review timecard data for completion and compliance with state, local and company level work rules and supervisory approvals.
  • Stay updated on the latest payroll and tax regulations and provide recommendations for changes and best-practice for company processes.
  • Manage relevant payroll processes, including quarterly adjustments and year-end W2 reports.
  • Manage the garnishment life cycle for all impacted employees following federal & state regulations.
  • Provide information for various audits including but not limited to annual Company audit and various benefit plan audits.
  • Complete the employee verifications process communicating and coordinating with all necessary stake holders.
  • Run and analyze ad-hoc reporting for system improvement and data accuracy.
  • Provide support for payroll and benefit related inquiries.
  • Prepare weekly flexible spending and commuter funding reports.
  • Prepare weekly 401(k) and Collective Bargaining employee contributions reports and ensure funding. • Run benefit deduction related reports as needed.
  • Interface with benefits administrator to ensure timely and accurate benefit deductions, including benefit arrears calculations.
  • Manage confidential information in a professional manner.
  • Collaborate with colleagues in HR to maintain the integrity and confidentiality of employee data.


What Success Looks Like:

Success in this position means the Payroll Specialist can be relied upon for timely and accurate data reporting and analysis. The Payroll Specialist communicates effectively with other members of the HR Team and prioritizes assignments. The Payroll Specialist is curious and growth-oriented, constantly seeking to absorb knowledge and acquire experience.


Minimum Qualifications:

   Required Skills/Abilities:

  • Excellent people skills and a true customer service orientation towards employees and managers.
  • Ability to multi-task, prioritize and meet weekly transmitting deadlines.
  • Absolute integrity, discretion, and sensitivity to confidential company and employee information.
  • Excellent organization, presentation, verbal, and written communication skills.
  • Knowledge using Dayforce and experience in government regulations related to FLSA, FMLA, and other State and Federal regulations a plus.
  • Must be able to prioritize, problem solve and operate independently and on a team in a deadline driven environment.
  • Must have ability to interact with managers and employees at all levels in the organization.
  • Proficient Excel skills (ex: Pivot table, V-look up)

   Education & Experience:

  • Bachelor’s Degree required.
  • At least 5 years payroll processing experience
  • Certified Payroll Professional (CPP), preferred

Beacon Communities LLC seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class.

Benefits Offered:

  • Medical, Dental and Vision insurance, beginning on the first of the month after hire.
  • 401(k) with company match, short term disability and long term disability insurance.
  • 3 weeks’ paid vacation, 13 paid holidays.
  • Summer flex scheduling options to allow for early releases on Friday from Memorial Day to Labor Day.

Company Overview:

Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 18,000 apartments including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing. 

At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.


Other details

  • Job Family HR
  • Pay Type Hourly
  • Required Education Bachelor’s Degree
Location on Google Maps
  • Corporate Office - Boston, 2 Center Plaza, Boston, Massachusetts, United States of America