Director of Finance & Administration

Carnegie Museum of Art creates experiences that connect people to art, ideas, and one another. We believe creativity is a defining human characteristic to which everyone should have access. CMOA collects, preserves, and presents artworks from around the world to inspire, sustain, and provoke discussion, and to engage and reflect multiple audiences. Carnegie Museum of Art is arguably the first museum of contemporary art in the United States, collecting the "Old Masters of tomorrow" since the inception of the Carnegie International in 1896. Today, the museum is one of the most dynamic major art institutions in America. Our collection of more than 30,000 objects features a broad spectrum of visual arts, including painting and sculpture; prints and drawings; photographs; architectural casts, renderings, and models; decorative arts and design; and film, video, and digital imagery. Through our programming, exhibitions, and publications, we frequently explore the role of art and artists in confronting key social issues of our time, combining and juxtaposing local and global perspectives.  With our unique history and resources, we strive to become a leader in defining the role of art museums for the 21st century. Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

This Full-Time position is eligible for the Carnegie Museums of Pittsburgh’s many Benefits.  

Please scroll to the bottom of this page to see information on the starting pay rate.

One of the four Carnegie Museums of Pittsburgh (CMP), Carnegie Museum of Art (CMOA) has an annual operating budget of approximately $18 million. Reporting to the Deputy Director, the Director of Finance & Administration is responsible for fiscal and administrative management and oversight of CMOA, including budgeting, forecasting, monitoring, and reporting; they also serve as the museum’s primary liaison with CMP’s controller’s office, treasury department, legal department, and human resources department. CMP provides centralized accounting, payroll, related financial services for the museums, legal support and general counsel, human resources. The Director of Finance and Administration will also liaise with CMP’s other connecting departments of Retail and Special Events; and Facilities, Planning, and Operations to advance strategic priorities and ensure business results are delivered. In addition, the position identifies opportunities for improving processes related to accounts payable, contracts, increasing revenues and reducing expenses; contributes to overall administration, process improvement, and planning efforts; and is responsible for improving day-to-day effectiveness and efficiency. They work with the staff on organizational initiatives to ensure that the museum’s strategic goals are met in order to further the organizational mission.

EDUCATION & EXPERIENCE:

• A bachelor’s degree in business, finance, and/or accounting is required.
• A minimum of ten (10) years of progressively responsible work experience in financial administration and nonprofit accounting, managing a budget over $15 million, and at least three years of direct experience overseeing administration.
• Proficiency with computerized accounting software (preferably Blackbaud Financial Edge) and Microsoft Office products.
• Prior work experience in a cultural or educational organization and an advanced degree such as an MBA, MPA or comparable degree are desirable.

KNOWLEDGE, SKILLS, ABILITIES: 

• The position requires financial acumen and the ability to perform, direct, plan and manage all relevant financial activities, including budgeting, forecasting, monitoring, and reporting for the museum, including multi-year, multi-million dollar projects. 
• Strong organizational and communications skills, analytical problem solving, and ability to gather, analyze and communicate financial data and concepts.
• Experience liaising with human resources, visitor service, retail operations, and contracts are highly desirable.
• Must be collaborative and team-oriented and equally attentive to detail and to overarching goals.
• Accuracy and discretion are essential. 
• Familiarity with human resources processes and procedures, visitor service and retail operations, and contracts are highly desirable.

PHYSICAL REQUIREMENTS:

• Work is primarily sedentary in nature; no special demands are required.

PRINCIPAL ACCOUNTABILITIES:

• Provide a strategic business perspective to CMOA’s director and deputy director regarding the museum’s overall financial health and operations.
• Serve as a member of Carnegie Museum of Art’s Senior Leadership Team
• Actively foster communication and cooperation among museum departments and with relevant CMP components to further the mission and strategic goals of the museum.
• Provides leadership and project management, as needed, for the Director’s Office.
• Oversees and ensure compliance with legal processes and engages legal counsel as needed in processing agreements, memorandum of understanding, and other matters; ensures all legal agreements are budgeted and legal approvals before ratification.
• Liaises with Human Resources and engages their support as needed on personnel matters, approves position descriptions, and oversees compliance with collective bargaining agreements.
• With input from and under the supervision of relevant parties (e.g., CFO, COS, board, and finance committee) develop and implement budgets for CMOA’s operating, designated, and restricted funds.
• Lead annual budget process in conjunction with relevant planning efforts, including providing guidance to the director, deputy director, and department heads as needed.
• Manage the annual budget process for CMOA’s operating, designated and restricted funds.
• Monitor and analyze financial performance on a regular basis to ensure Year to Date revenue and expenses are tracking accurately against budget and make recommendations for mid-course corrections as required.
• Prepare, deliver, and if needed, present reports on financial performance.
• Prepare monthly reconciliations of balance sheet accounts related to Oakland accounts receivable and deferred revenue. 
• Maintain up-to-date roster of CMOA active funds, including opening new funds and deleting out-of-date funds as needed.
• Contribute to CMP reporting efforts, such as the annual Allegheny Regional Asset District budget report and the Pennsylvania Cultural Data Project report, and internally for board manual updates and national museum association surveys.
• In accordance with CMP’s policies and procedures, approve and/or review invoices, check requests, wire transfers, cash advances, travel and business expense reports, and purchase card reconciliations for processing.
• Provide training to staff and ensure financial/administrative policies and procedures are promptly disseminated to and understood by CMOA staff.
• Resolving financial issues such as late or missing payments, incorrect postings, journal entries, fund transfers, etc.
• Reconcile admissions revenue and attendance information daily.
• Prepare analysis for monthly and annual performance reports and related projections for annual budget, price or hour adjustments, and free-day sponsorships.
• Prepare or oversee the journal entries and inter-fund transfers.
• Oversee distribution of petty cash.
• With senior management and managers of earned revenue services, proactively seek ways to enhance earned and contributed income and control/reduce expenses. 
• Contribute to strategic planning efforts, projection modeling and cross-component initiatives to improve effectiveness and efficiency.
• Serve as a member of the CMP’s financial manager’s group. 
• Work with CMOA and CMP Development staff, contribute to the management of CMOA development activity and aligning the accountabilities of CMOA fundraising and revenue building; prepare budgets and reports and related information for grant applications; ensure funds are deposited in accordance with donors’ intentions and expended according to donors’ guidelines; track and report on grant expenditures; responsible for effort certification, status reports, and cash transaction reports for government grants.
• Other duties as needed and assigned.