Division Manager - Facilities Maintenance

GENERAL DESCRIPTION

To direct, manage, supervise and coordinate the activities and operations of the Facilities Maintenance area within the Community Services Department including the maintenance of City owned buildings and facilities; to exercise supervision over the Facilities Maintenance Division staff; and to provide responsible administrative support to the Community Services Director.  

SUPERVISION EXERCISED

General supervision is provided by the Director of Community Services. Responsible for supervision of all facilities maintenance employees.

IMPORTANT AND ESSENTIAL DUTIES

Manage, direct and organize facilities activities including the maintenance of City buildings, new construction, recommendations on improvements for existing/ new City facilities; make periodic inspections of facilities and maintenance equipment to ensure employee and public safety. Help administer public support programs. 

Manage and participate in the development and administration of the Facilities Maintenance Division annual budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; direct the monitoring of and approve expenditures; implement adjustments as necessary.

Prepare equipment specifications for the purchase of new equipment; prepare cost estimates for proposed projects; review and recommend bids; prepare related contract documents and approve contractor payments and change orders.

Manage and participate in the development and implementation of goals, objectives, policies and priorities for parks maintenance and related programs; recommend, within departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures.

Select, train, motivate and evaluate Facilities Maintenance Division personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures; instruct and monitor the work of contractors.

Evaluate attendance, safety compliance, equipment maintenance, work quality and productivity; make recommendations for the distribution of program awards.

Planning, directing, coordinating and reviewing work plans for the Facilities Maintenance Division; meet with staff to identify and resolve problems; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.

Respond to and resolve difficult and sensitive citizen inquiries and complaints; recommend appropriate action to resolve complaints.

Provide responsible staff assistance to the Community Services Director; prepare and present staff reports and other necessary correspondence; write grants and other award applications.

Operate a City vehicle to travel to various City facilities to evaluate needs, verify work completion etc.

OTHER JOB RELATED DUTIES

Serve as liaison for the Facilities Maintenance Division with other City departments, divisions and outside agencies; negotiate and resolve significant and controversial issues.

Participate in a variety of special projects, investigations and operational studies within the Facilities Maintenance Division; recommend modifications to Facilities Maintenance programs, policies and procedures as appropriate.

Provide support to a variety of boards and commission; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of facilities maintenance.

Perform other job related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Materials, methods, practices and equipment used in facilities maintenance activities.

Principles and practices of municipal budget preparation and administration. 

Principles of supervision, training and performance evaluation.

Methods and techniques used in estimating time and materials for facilities maintenance activities.

Basics of electrical, plumbing, locksmith, HVAC and construction methods and practices.

Pertinent federal, state, and local laws, codes and regulations.

Skill to:

Coordinating and organizing facilities maintenance programs.

Perform mathematical calculations with ease and accuracy.

Ability to:

Provide administrative and professional leadership and direction for the Facilities Maintenance Division.

Recommend and implement goals, objectives and practices for providing effective and efficient facilities maintenance services.

Prepare and administer a division budget.

Select, supervise, train and evaluate assigned staff.

Communicate clearly and concisely, both orally and in writing.

Meet the City’s driving standards.

Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement programs in support of department goals.

Interpret and apply Federal, State, and local policies, procedures, laws and regulations.    

Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

Lead, manage, and perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines:

For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying.  Knowledge, skills, and abilities may be obtained through:

Experience:

Ten (10) years of professional experience in maintenance and construction including facilities maintenance and construction management is required.

Five years of supervisory or administrative responsibility is required.

Education/Training:

Bachelor’s degree from an accredited college or university with major coursework in construction science, engineering, architecture or other related field is preferred.

License or Certificate:

A valid Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.  

Applicants holding a State of Texas Master Electrician, Master Plumber or an HVAC contractor license through TDLR are preferred.

Special Requirements:

Exposure to dirty working conditions, oil and grease, temperature extremes and noise. 

Essential duties require the following physical skills and work environment:

With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:

    ___    Sedentary – lifting of no more than 10 pounds
    ___    Light – lifting no more than 20 pounds; carrying up to 10 pounds
    _X_    Medium – lifting no more than 50 pounds; carrying up to 25 pounds
    ___    Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
    ___    Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds

Physical Demand Codes:  The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:

Codes for how often:
N     =    No
E    =    Extensive (100 – 70% of the time)
M    =    Moderate (60 – 30% of the time)
I    =    Infrequent (20 – 10% of the time)
A    =    Almost Never (<10% of the time)

Code / Task
_M_    Standing
_M_    Sitting
_M_    Walking
_I_      Lifting
_I_      Carrying
_I_      Pushing/Pulling
_I_      Overhead Work
_M_    Fine Dexterity
_I_      Kneeling
_I_      Crouching
_I_      Crawling
_I_      Bending
_I_      Twisting
_M_    Climbing
_A_    Balancing
_E_    Vision
_E_    Hearing
_E_    Talking
___    Other:  _____________________