Finance Administration - Assistant Director of Finance

GENERAL DESCRIPTION

Provides highly responsible and complex financial and administrative support to the Director of Finance. Coordinates and aides in the preparation of the annual budget for the City.  Monitors the annual budget and makes recommendations for modifications. Ensures financial reporting and procedural compliance with all applicable Federal, State, and Local regulations including governmental generally accepted accounting principles. Assists in the coordination of the annual audit and reviews the Annual Comprehensive Financial Report (ACFR).  Provides oversight for the City’s investments and banking. Aides in the continuous improvement of City accounting, financial and treasury functions.

SUPERVISION EXERCISED

Oversees various levels of technical and administrative staff.

IMPORTANT AND ESSENTIAL DUTIES

Assist in all Finance Department services and activities including such areas as treasury, accounting, collections, audit, and budget.

Assist in the development and implementation of Finance Department goals, objectives, policies, procedures, and priorities for each assigned service area.

Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of change management.

Select, train, motivate, and evaluate Finance Department personnel; provide for and coordinate staff training; work with employees to correct deficiencies; follow discipline and termination procedures.

Plan, direct, and coordinate, through subordinate level managers, the Finance Department's work plan; meet with management staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.

Manage and participate in the development and administration of the City’s budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.

Coordinate Finance Department activities with other departments and outside agencies and organizations; provide staff assistance to the Director of Finance; prepare and present staff reports, and other necessary correspondence.

Operate a City or personal vehicle to attend meetings at various City locations.

Research, analyze, and recommend revenue-generating and cost-reducing proposals for capital and operating programs; prepare long-range financial projections. 

Supervise the City's investment program; participate and assist in determining investment options for City funds; manage the City's investment portfolio to maximize interest earnings.

Monitor bank accounts, including all associated account reconciliations and cash transfers to operating accounts.  

Assist with the coordination of the annual audit process and the annual financial report.

Advise and assist the Director of Finance in the development and monitoring of the City’s financial policy. Assists the Director in designing and maintaining records systems.

Assist with special projects assigned by the Director of Finance.

OTHER JOB RELATED DUTIES

Perform other job-related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Operational characteristics, services and activities of a comprehensive municipal financial planning and development program.

Complex principles and practices of program development and administration.

Advanced principles and practices of municipal budget preparation and administration, accounting, treasury management, purchasing, and risk management.

Principles of supervision, training, and performance evaluation.

Pertinent Federal, State, and local laws, codes, and regulations.

Proficient in the use of Microsoft Office and Google Suite applications.

Skill to:

Plan, organize, direct and coordinate the work of supervisory, professional, and technical personnel; delegate authority and responsibility.

Select, supervise, train, and evaluate staff.

Develop, implement and administer goals, objectives, and procedures for providing effective and efficient financial and administrative operations.

Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Research, analyze, and evaluate new service delivery methods, procedures and techniques.

Interpret and apply Federal, State and local policies, procedures, laws and regulations.

Ability to:

Prepare clear and concise administrative and financial reports.

Adapt to various computer and financial related applications.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

Lead, manage, and perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines:

For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying.  Knowledge, skills, and abilities may be obtained through:

Experience:

At least five (5) years of increasingly responsible experience in governmental financial planning and administration or fund accounting, including administrative supervision is required.

Education/Training:

A Bachelor’s degree from an accredited college or university with a concentration in accounting, finance, business administration, public administration or a related field is required.

License or Certificate:

Possession of a Certified Government Finance Officer (CGFO) and/or Certified Public Accountant (CPA) certification is preferred

A valid current Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.

Special Requirements:

Ability to work in a standard office environment.

Essential duties require the following physical skills and work environment:

With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:

    _X_    Sedentary – lifting of no more than 10 pounds
    ___    Light – lifting no more than 20 pounds; carrying up to 10 pounds
    ___    Medium – lifting no more than 50 pounds; carrying up to 25 pounds
    ___    Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
    ___    Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds

Physical Demand Codes:  The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:

Codes for how often:
N     =    No
E    =    Extensive (100 – 70% of the time)
M    =    Moderate (60 – 30% of the time)
I    =    Infrequent (20 – 10% of the time)
A    =    Almost Never (<10% of the time)

Code / Task
_A_    Standing
_E_    Sitting
_A_    Walking
_A_    Lifting
_A_    Carrying
_N_    Pushing/Pulling
_N_    Overhead Work
_E_    Fine Dexterity
_N_    Kneeling
_N_    Crouching
_N_    Crawling
_A_    Bending
_A_    Twisting
_N_    Climbing
_N_    Balancing
_E_    Vision
_E_    Hearing
_M_    Talking
___    Other:  _____________________