Office Manager

The Office Manager is responsible for the managing of Scatter Site Community Office, greeting and announcing guests, performing administrative duties which include, but are not limited to, bookkeeping, petty cash, metro card distribution, check requisitions and billing.  The Office Manager will oversee the rent collection process by maintaining accurate income and rent information in various databases and prepare reports of rent status, arrears and current court status when indicated. Maintain client utility report and prepare invoices for payment. Set up new utility accounts when needed.  Responsibilities also include: scheduling, meeting notes, maintaining a filing system, letter and correspondence, event coordination, mail, supplies/orders, phones/messages. Maintain supply of blank forms and originals. Open and close office when indicated.  
 
This position has a 35-hour work week

ESSENTIAL DUTIES: 

• Manage and maintain Scatter Site Community Office 
• Greet and welcome clients and guest to community office and monitor whereabouts 
• Administrative support to Operations and Clinical staff, answer phones and direct calls 
• Maintain and distribute rent collection procedures in various databases 
• Maintain client utility reports 
• Maintain meetings calendar and staff whereabouts 
• Maintain filing system for contractual requirements 
• Keep an updated file of vendors, orders and track supplies 
• Administrative support to Director of Scatter Site Housing 
• Performs other related duties as assigned 

MINIMUM QUALIFICATIONS: 

• A minimum of one year related work experience in administrative support. 
• Excellent organizational and interpersonal skills.  Must have the ability to work independently and as part of a team.  Ability to work with a diverse population/special needs.  Requires an ability to handle priority task simultaneously 
• High School diploma or GED 
• Proficient in Microsoft Office Suite, Microsoft word, Excel 

Compensation: $19.23 - $19.23 
Compensation: $34,998.60 - $34,998.60  

As part of our continued efforts to maintain a safe workplace for employees and clients, and in compliance with the City of New York COVID-19 Safety Requirement Mandate, Breaking Ground strongly recommends all employees, interns, volunteers, and subcontractors to receive an FDA authorized and/or approved COVID-19 vaccination and provide a one-time verification of immunization as a condition of employment.