Administrative Assistant - Corporate

2439 Kuser Rd, Hamilton Township, NJ 08690, USA Req #170
Tuesday, January 16, 2024

The Administrative Assistant will provide administrative and office support to the Corporate department. Duties include general clerical, receptionist and assist in project-based work. The schedule for this position is Monday to Friday, 8:30am to 5:00pm or 9:00am to 5:30pm. 

 

Essential Functions:

 

  • Perform administrative and office support to the Corporate department.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Establish, maintain, and update files, records, certificates, and/or other documents.
  • Screen telephone calls, take messages and/or redirect inquires to the appropriate office.
  • Arrange meetings and conferences; create, transcribe, and distribute meeting agendas.
  • Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.
  • Take inventory and order office supplies as needed.  Keep adequate stock.
  • Maintain multiple calendars. Schedule and cancel meetings and appointments, as requested, using proper judgment as to time and location. Reserve conference rooms as requested.
  • Meet and greet clients and visitors.
  • Prepare a wide variety of confidential correspondence and reports; drafts memos/letters and e-mails.
  • Prepare monthly expense reports.
  • Support staff in assigned project-based work.
  • Report PC, Printer, Fax errors to the Information Technology department.

 



Additional Responsibilities:

 

  • Performs other similar or related duties as required or assigned.

 

Job QualificationsGeneral Knowledge, Skills, and Abilities (KSA’s) required

 

  • Experience in Microsoft Office Suite a must.
  • Must possess a professional, polished image through in-person and phone interaction.
  • Excellent communication skills, both written and verbal.
  • Well developed and multi-tasking, organizational skills, and detailed oriented.
  • Ability to work in fast-paced environment and work well under stress.
  • Ability to handle sensitive information and keep strictly confidential.
  • Candidate must be dependable and reliable.

 

Physical Demands: Physical, Mental and workplace Environment Conditions

 

  • The employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. 
  • The employee must regularly lift and/or move up to 5 lbs. and occasionally lift and/or move up to 20 lbs.
  • Specific vision abilities required by this job include: close vision, distance vision, color vision & focus.

 

Working Conditions: Workplace Environment Conditions

 

  • Normal Office Environment
  • The noise level in this office is usually mild to moderate

 

Education and Experience:

 

  • High school diploma
  • 2 years experience in an office environment

Other details

  • Pay Type Salary
Location on Google Maps
  • 2439 Kuser Rd, Hamilton Township, NJ 08690, USA