Executive Assistant

Mesa, AZ, USA Req #1539
Monday, February 12, 2024

Since 1971, A New Leaf has faithfully worked in service to our mission of “Helping Families…Changing Lives,” making a positive impact in the lives of more than 24,000 people each year in the Phoenix Metropolitan area.  Services focus on HEALTH, HOUSING, AND COMMUNITY SERVICES, offering a continuum of support to move households from crisis to long-term health and stability. A New Leaf continues to grow to respond to needs in our community by developing comprehensive, relevant and effective services for vulnerable and underserved families, children, and adults.

Reporting directly to the CEO, the Executive Assistant provides executive support to the CEO and the Sr Leadership team. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the board of directors and leadership team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

 

Salary: $73 - $78 DOE

Schedule: Monday – Friday; 8am – 5pm
(flexibility needed to attend monthly board meetings at 7:30am)
 

Primary Responsibilities, but not limited to:

  • Track the CEO’s responsibilities and duties to ensure that his time is effectively prioritized, and goals achieved.
  • Track CEO commitments, goals, projects, tasks and deadlines.
  • Ensure that items are effectively delegated, reprioritized, or addressed, and navigating conflicting demands and time pressure.
  • Maintain the CEO’s calendar; attend select meetings, take notes, capture action items, and ensure follow through.
  • Handle select matters expeditiously and proactively, follow-through to successful completion.
  • Anticipate and address problems.

Represent the CEO in internal and external communications:

  • Provide a bridge for smooth communication between the CEO’s office and Board members, partners, staff, and others.
  • Ensure that all stakeholders feel good about their interactions with you and the office of the CEO.
  • Draft and edit correspondence that is often sensitive and confidential.

Manage administrative and logistical issues:

  • Maintain the CEO’s calendar.
  • Arrange complex and detailed plans, itineraries, and agendas.
  • Prepare Executive Board updates.
  • Prepare expense reports.

Support partner relationship development:

  • Conduct research and analysis on potential partners.
  • Follow up on contacts made by the CEO; support the cultivation of ongoing relationships.
  • Track relationship developments (e.g. adding contacts, creating accounts, updating notes) 
  • Help key CEO meetings and teams – board and Leadership Team – to be effective.
  • Confirm that attendees will be present and complete preparatory work, such as agendas and committee reports.
  • Research and prepare select reports and materials.
  • Secure offsite locations and support travel logistics as needed.
  • Ensure compliance with bylaws; prepare minutes.

Education & Experience:

  • High School Diploma/GED required; Bachelor's degree preferred.
  • Minimum five years’ experience supporting C-level executives.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Expert-level verbal and written communication skills; emotional maturity.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion.
  • Comfortable in a high performing, fast-paced and quickly growing organization; demonstrated ability to achieve high performance goals, meet deadlines and adapt to changing circumstances.
  • Highly proficient with the Microsoft Office Suite, preferred experience with 365, and able to pick up other applications quickly.

Requirements:

  • Clean 39-month driving record
  • Must pass pre-employment drug test
  • Valid driver’s license with reliable transportation
  • Current auto liability insurance
  • Must be at least 21 years of age
  • Must be able to obtain Class One Fingerprint Clearance Card immediately upon hire (if there are any uncertainties whether an applicant may have to go through an appeal process; they are encouraged to complete that process prior to applying as an invalid card will result in termination of employment)

We appreciate your interest in our organization. We consider applicants for all positions without regard to race, religion, color, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status. A New Leaf is an at-will employer. Any offer of employment with A New Leaf is contingent upon a successful consumer report to include verification of employment, education, criminal background search and driving records. A New Leaf is an Equal Employment Opportunity Employer and participates in the E-Verify program. A New Leaf participates in el program de E-Verify. Equal Opportunity Employer.

BENEFITS PACKAGE: All of our employees enjoy the following benefits: direct deposit, competitive pay, accrued sick time, Employee Assistance Program (EAP), annual team member appreciation event, informal, yet professional team environment.

Wellness Program which has received a Silver Level of excellence in worksite wellness by providing employees with Annual Biometrics, Gym Reimbursements, Wellness Initiatives, Workers Compensation improvements, and much more!

For full time employees, we also provide the following included in the total compensation plan:
- Health/Dental/Vision Coverage
- Accrued Sick and Vacation Time
- Paid Holidays
- Life Insurance & 401(K)
- AD&D / Short Term Disability
- Tuition Reimbursement

Other details

  • Pay Type Salary
Location on Google Maps
  • Mesa, AZ, USA