Service Advisor

Summary 

An Assistant Store Manager exemplifies professional integrity, strong leadership skills, business acumen, knowledge of automotive industry practices and procedures, and a passion for delivering quality work, exceptional customer service, and exceeding business goals while supporting the management of daily business operations. An Assistant Store Manager must exercise discretion and independent judgment with respect to matters that significantly impact business operations. 

Essential Functions, Duties, and Responsibilities 

• Assist the Store Manager in overseeing daily business operations, including scheduling, staffing, customer satisfaction, and workflow optimization. 
• Ensure all services are completed efficiently, accurately, and in compliance with company, safety, and industry standards.
• Assist in analyzing and monitoring key performance indicators (KPIs) to track shop performance and identify areas for improvement.
• Assist in developing and implementing strategies for customer retention and future business growth to maximize and exceed business objectives and sales and profitability goals.
• Provide legendary customer service and ensure customer satisfaction through professional and effective customer interactions and communications. This includes but is not limited to achieving high call conversion rates, correctly applying sales promotions and discounts, promoting financing options, ensuring quality repair services, conducting post-service follow-ups, obtaining positive customer reviews, and effectively resolving customer concerns and complaints promptly.
• Assist with overseeing, analyzing, managing, and controlling inventory levels, inventory shrinkages, business costs, and expenses, responsible use of P-Card, payroll management, injury, and damage claims, and more to support business objectives and meet budget targets.
• Act as a key holder for the facility and successfully fulfill opening and closing procedures, including but not limited to nightly deposits, system close-out procedures, responding to alarms and security concerns after hours, and more. 
• Assist with analyzing, reducing, and minimizing workplace safety concerns, injuries, and damages through training, enforcement, and team compliance with OSHA and company safety policies, procedures, and industry best practices.
• Ensure test drives are conducted correctly and in accordance with company policy, procedures, safety best practices, and traffic laws.
• Ensure that store employees maintain a clean, organized, and safe work environment in accordance with company policies and OSHA regulations.
• Stay current on industry trends, technology advancements, and regulatory changes affecting automotive repair and safety.
• Collaborate with the Store Manager and senior management to develop and execute business plans, directives, initiatives, programs, budgets, and more.
• Perform other duties as assigned.  

Supervisory Responsibilities 

• Assist the Store Manager to direct, train, develop, mentor, support, evaluate, and effectively discipline employees to ensure high-quality workmanship, customer satisfaction, and workplace culture. 
• Participate in and provide recommendations for the hiring, firing, advancement, promotion, or any other change of status of other employees. 
• Support the Store Manager in fostering a strong, inclusive, and cohesive team environment and culture to effectively value and develop employees, exceed business goals, and provide legendary customer service. 
• Implement, champion, and enforce business and leadership initiatives, directives, policies, procedures, best practices, and programs through conducting team meetings, training, audits, and more.  
• Assist in managing the workflow, quality of work, and work schedules for all employees. 
• Act and operate as the Store Manager in the absence of the Store Manager (regular days off, PTO, etc.)  

Required Competencies 

• Strong sense of integrity.
• Excellent people management skills.
• Excellent analytical, decision-making, and problem-solving skills.
• Excellent active listening skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal, supervisory, diplomacy, and leadership skills.
• Excellent sales and customer service skills.
• Extensive knowledge of the automotive industry, automotive repair, business acumen, finance principles, procedures, and best practices.
• Strong technical knowledge of automotive systems, diagnostics, and repair procedures.
• Excellent organizational skills and attention to detail.
• Excellent time management skills.
• Proficient with technology, computer, and software systems, including Digital Vehicle Inspections (DVI).
• Proficient in inventory and expense management.
• Ability to thrive in a high-paced sales environment.
• Ability to provide and receive constructive feedback.
• Ability to manage priorities, multitask, and complete objectives with minimal supervision.
• Ability to meet consistent attendance expectations. 

Required Education, Credentials, and Experience 

• Minimum age requirement of eighteen years.  
• An active and unrestricted driver’s license is required. 
• A high school diploma or equivalent is required; a bachelor’s degree in business management or a related field is a plus. 
• A minimum of three years of related experience is required. 
• A minimum of three years of managerial experience is preferred. 

Work Authorization & Employment Eligibility 

• Must be legally authorized to work within the United States while employed by Leeds West Groups. 
• Successful completion of background check. 
• Successful completion of a Motor Vehicle Records (MVR) check and ability to maintain a clean driving record.