Program Manager - Athletics

Summary

Manages the daily operations at the Athletics Division within the Parks & Recreation Department. Must be able to work a flexible schedule, supervise staff, interact with a diverse population of people, keep records, maintain equipment and be creative in problem solving and program development.

Program Manager Essential Duties

• Oversees team member recruitment, hiring and training systems, conducts regular evaluations
• Reviews current and future requirements from needs assessments and develops both short- and long-range plans to anticipate and meet those needs
• Develops, implements, and monitors goals, objectives, policies, and priorities for specific area and department's overall goals, policies, ordinances, and applicable governing rules, regulations, and guidelines
• Prepares and reviews reports and manuals (after action reports; program planning worksheets; operation manuals) as part of the process of monitoring and communicating the organization's performance
• Develops, tracks, and reports on key performance indicators on a monthly, quarterly, and annual basis
• Develops and monitors expenditures for federal, state, and local funds for the assigned area
• Monitors contracts and contractors to ensure compliance with contractual obligations
• Oversees the acceptance, reception, and collection of all payments following set financial control procedures.
• Prepares and recommends major purchases, capital expenditures and budget requests following set financial control procedures
• Investigates and responds to complaints from citizens concerning staff, instructors, programs, and facilities
• Ensures proper maintenance of assigned facilities and equipment
• Responsible for asset and inventory management and ensures proper maintenance for assigned facilities and equipment
• Reviews safety procedures and protocols for assigned areas and monitors daily operations and adheres to federal, state, local and health and safety regulations
• Manages data in City software systems
• Organizes, prioritizes, and assigns work activities for athletics programs and facilities
• Prioritizes work activities to meet objectives; ensures subordinates have the proper resources needed to complete the assigned work

Athletic Program Manager Specific Duties

• Provides leadership of staff in planning, developing, and implementing athletics programs, tournaments, and clinics
• Supervises athletic division employees including Athletic Program Coordinators and Athletic Assistant

• Partners with the Communication and Marketing Department to promote programs through recreation publications, newsletters, flyers, and other media
• Promotes, schedules, manages, oversees, and generates sales of leagues, practices, camps, tournaments, and sponsorships

Minimum Qualifications

• Bachelor’s degree in Parks & Recreation, Kinesiology, Sports Management, Tourism Development and Management or similar field of study

• Five (5) years’ experience in related field to include three (3) years’ experience in a supervisory role
• Or equivalent combination of education and experience

Certificates, Licenses, Registrations

• Valid driver’s license
• CPR/AED certification or able to obtain within 6 months of hiring
• Certified Parks & Recreation Professional (CPRP) or able to obtain within one (1) year of hiring
• Active membership in local, state-wide, or national athletic or parks and recreation associations within 6 months of hiring