JOB SUMMARY

The Records Clerk reviews reports and reconciles UCR / SCIBRS submissions, processes expungements, assists the public by taking reports, troubleshoots a variety of calls from the public and administration; performs a variety of clerical and secretarial work in maintaining the department’s records as well as aiding the public, vendors, attorneys, and other professionals. This position works 8-hour shifts Monday - Friday when the Town is open between 7:30 a.m. – 4:30 p.m.

ESSENTIAL JOB FUNCTIONS:

• Processes reports in the department; collates, edits, and distributes reports, administrative and operational documents and related forms. Migrates reports submitted through the Citizen Online Portal.
• Maintains the department’s files, automated data systems, and record holding systems.
• Reconciles and submits SLED validations from EIS report management system.
• Works with the Town Prosecutor and Assistant Prosecutor in obtaining and distributing information.
• Assists the general public and distributes police records in accordance with state law and established policy and procedures.
• Expunges all records from the system that have been court ordered.
• Maintains all collision report data.
• Completes incident reports for non-violent crimes that have previously occurred.
• Testifies in court proceedings when necessary.
• Answers and forwards incoming telephone calls as appropriate and greets citizens in the lobby to provide information and answer routine questions; posts related information in accordance with department procedures; accepts monies from the public for reports and background checks.
• Assists with FOIA requests as needed.
• Provides reports to governmental offices (DSS, Homeland Security, FBI NICS, etc.)
• Performs other related assigned duties.