Purchasing Associate - BAP

Purpose

This position is responsible for driving the purchase order process between our internal teams and designated material supplies while maintaining a collaborative relationship and ensuring all internal parties are able to successfully service our customers.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.   

1. Purchase Order (PO) Entry & Maintenance

1. Responsible for entering purchase orders in Ravago’s proprietary Enterprise Resource Planning (ERP) system in a timely manner while ensuring purchase order pricing and dates are accurate.  Also performs order entry for both back-to-back orders as well as inventory stock
2. Performs daily review of open purchase order reports to ensure (Estimate Time Arrival) ETA’s are updated with the most up to date information and provides communication status to necessary parties/stakeholders
3. Ensures accuracy of purchase order pricing to prevent invoice discrepancies and completing any necessary corrections in a timely manner to ensure invoices are paid by the assigned due date
4. Responsible for the creation and completion of intercompany transactions
5. Confirms accuracy of quantity and lots to make the sales order available for invoicing
6. Actively participates in daily management meetings to measure and take actions on metrics/KPI’s
7. Builds strong working relationships with Suppliers to ensure seamless communication of information to provide the best possible experience for our customers

2. Back up Support

1. May serve as a back-up to other purchasing team members at the same or above level as needed
2. Responsible for the tracking and tracing of Rail Cars (RC) inbound to warehouses to ensure there are no significant delays during transit and reviewing RC’s placed at warehouses and at customer locations to prevent detention and demurrage charges from suppliers

3. All other duties as assigned

Supervisory Responsibilities

1. Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.           

1. Proven communication and interpersonal skills (verbal and written) and ability to establish relationships and collaborate among other teams
2. Ability to quickly learn, detailed oriented with an ability to prioritize              
3. Proficiency in MS Excel, Word and Adobe/Nitro file creation and management
4. Manage and organize time, information and resources effectively using SharePoint and Kira to meet deadlines and respond to requests on a timely basis

Minimum Qualifications/ Education / Experience / Certifications

1. Education:
   1. Bachelor’s degree in Business, Supply Chain or related field preferred.  Equivalent experience considered in lieu of degree
2. Experience:
   1. 2 years of previous experience in a similar role required
   2. Experience with Purchasing, Supply Chain or a related field is highly desired
3. Licenses / Certifications:
   1. Valid driver’s license – required
4. Language:
   1. Proficiency in English required
   2. Bi-Lingual – Spanish or Portuguese is a plus