Camp Office Assistant/Canteen Director

Location:            Camp Grandview, Jasper Georgia

Position:             Summer Camp Office Assistant/Canteen Director

Position Type:   Overnight Residential - Temporary Full-Time

Pay Rate:            350.00 weekly.

About this opportunity:

Performs a variety of clerical and secretarial work necessary for the smooth operation of the camp office; Processes a variety of routine paperwork necessary for office operations; files and records information; answers the telephone and provides general information regarding the office operations and/or services; processing incoming/outgoing mail; collects and processes fees for camp bookings. 

Key responsibilities:

Office Assistant (60%)

• Assists with copying, filing or other office responsibilities as needed.  
• Assists with preparations for camper registration including checking in paperwork. 
• Collects and checks all USDA sheets for each camper at registration.  
• Keeps USDA records at meals.  
• Completes proper USDA forms for food deliveries.  
• Keeps all USDA forms filed and in proper order for each camping period.  
• Meets with USDA inspector.
• Assist with preparing, typing, and processing correspondence, proposals, contracts, agreements, statistics, check requests, forms, invoices, notices, bulletin, agendas, schedules, etc.; ensures the accuracy, completeness, and timeliness of the same.
• Assist with maintaining office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; research office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
• Answers telephone in a courteous and tactful manner; greets and assists Camp visitors and vendors; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
• Receives, sorts, collates, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
• Assist with processing camp fees and canteen billings; receives, sorts, and records incoming checks; submitting to camp caretaker for final processing. 
• Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner.
• Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents.
• Assists with distributing information regarding Salvation Army Camp services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same.
• Orders office supplies to ensure the inventory is maintained at a level to meet the needs of the department; orders equipment and any other special items required for the office operations including supplies for the photocopy machine; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible.
• Coordinates arrangements for routine meetings; ensures that meeting rooms are properly set-up and cleaned before and after meetings; prepares food and drink as necessary.
• Assists with updating the Disposition of Forces (Dispo), Minute Book, and/or departmental manuals to reflect any changes as they occur; ensures that the same is maintained and updated in an accurate, complete, and timely manner.
• Participates enthusiastically as a member of the camp staff team to deliver and supervise evening programs, special events, overnights and other all-camp activities and camp functions.
• Sits with camper tables during meals and serve as a table monitor when needed.
• Keep personal living quarters neat, clean, and ready for inspection.
• Be available to participate and assist with camp programs and activities as directed by the Camp Director.

Canteen Director (40%) 

• Coordinates the stocking of the canteen with drinks and snacks and drink machines; ensures popular items are always available. Orders are to be approved before being placed with vendors.  
• Maintains record of canteen supplies used for camp program.  
• Prepares detailed inventory of all clothing, food, and beverages.   
• Maintains and cleans canteen daily to include emptying garbage cans, checking restrooms, re-stocking supplies, and hosing outside area.  
• Assist with distributing camp t-shirts for campers each week.  
• Supervises other staff members assigned to work canteen.
• Performs other duties as assigned.

What we are looking for in you:

• Two years’ experience performing clerical work in a social services and camp environment preferred, or
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Licenses and Certifications

• CPR and First Aid Certification

Physical Requirements and Working Conditions:

Some physical requirements of the Camp Counselor position could be endurance including climbing, standing, some bending, stooping, and stretching. Eye-hand coordination and manual dexterity to manipulate activities are required.  Requires normal range of hearing and eyesight to record, prepare, and communicate appropriate camper activities/programs and the ability to lift up to 50 lbs. Have a willingness to live in a camp setting and work irregular hours delivering a program in the facility available.  Operate with daily exposure to the sun and heat and varying environmental conditions. 

Why work for us?

Since 1907, The Salvation Army has been operating camp programs across the southeast region of the United States. Today, The Salvation Army has eight camps in the South and over 40 across the country. Working at a Salvation Army camp isn’t like other summer jobs. You will earn an income, you will receive invaluable job experience, and you will make friendships that will last you a lifetime – but, unlike most other summer jobs, you will also powerfully impact the life of a child or teen for the better. At Salvation Army camps, disadvantaged kids (in particular) have three square meals a day, have an opportunity to further develop social skills, learn creation care, feel valued, and encounter God’s love. You will never regret saying “yes” to camp this summer. Apply for a Salvation Army camp and be part of something bigger than yourself: making lives better in Jesus’ name. 

Additional Information:

Camp Staff Orientation will be held June 4 – June 9, 2024, and participation is required. The 2024 summer Camp program session will be held June 10 - July 20, 2024. If you are unable to work the entire session, please let us know on your application. 

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission. 

To apply, please select the “Apply Now” icon indicated on the job posting. 

Application Submittal Period: January 8, 2024 – July 13, 2024

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. 

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!