Executive Assistant - C Suite - 2 Openings

Location: Hybrid in Jacksonville, FL

Schedule: Monday-Friday, 8am – 5pm

What work will you perform?

Landstar is seeking two (2) Executive Assistants to support multiple members of our Executive Leadership team in Jacksonville, FL.  In these roles you will perform highly confidential and complex administrative duties while proactively keeping the assigned executive(s) apprised of important items and their impacts.  You are a strategic thinker who communicates effectively at all levels. You are comfortable serving as a buffer and acting as a liaison for the assigned executive(s), confidently responding to and handling requests from internal and external parties.  If you are a proactive problem-solver with proficiency in creating presentations, conducting analysis, and managing competing priorities we want to speak with you.

Essential Responsibilities:

• Responsible for the day-to-day operation of the executive's office
• Screens/handles executive phone calls
• Manage calendars and schedule appointments for one or more executives
• Coordinate and arrange meetings, conferences
• Draft and edit correspondence, reports, presentations, and meeting minutes
• Code and process invoices for payment via automated system
• Conduct research and compile data for various projects
• Coordinates travel arrangements and completes expense reports
• Perform data entry and file management tasks
• Prepare budget spreadsheets
• Develop PowerPoint presentations
• Answer and screen phone calls, take messages, and respond to inquiries
• Proofread documents for accuracy and completeness
• Other duties as assigned

Required Minimum Experience and Education:

• Bachelor's degree (B. A.) from four-year college or university or 4 years of equivalent experience or some combination of work and education equaling 4 years of experience
• One year of executive support experience

Knowledge, Skills, and Abilities:

• Ability to maintain confidentiality

• Proficient in all Office 365 applications including MS Teams
• Ability to prioritize and manage competing priorities
• Excellent oral and written communication skills
• Excellent interpersonal skills
• Professional phone etiquette and demeanor
• Excellent customer service skills
• Expense Reporting skills
• Ability to make, book, and managing travel arrangements
• Excellent time management skills
• Familiarity with DocuSign